Let’s face it: if you’re in IR or RFP teams, your day isn’t just busy—it’s an obstacle course. You’re juggling a mountain of RFPs and DDQs, fielding ad hoc client questions, managing deadlines, and helping the fundraising team. Oh, and let’s not forget the fun of sorting through Excel trackers, endless email chains, and Slack or Teams chats to get responses from SMEs. Sound familiar?
Even the most robust teams struggle with the volume and complexity. Mid-sized firms? They’re also wearing multiple hats: marketing, pitching to investors, roadshows, and hosting AGMs. It’s a lot. So, how do you tame the chaos and maybe even find time to breathe?
Cue the applause: DiligenceVault is here with a power-up for your workflow. Our latest enhancements aren’t just updates – they’re game-changers designed to tackle the exact challenges IR/RFP teams face. Let’s dive in.
Why IR/RFP Teams Are Feeling The Crunch
Here’s what your daily grind looks like:
- Managing The Volume
You’ve got RFPs for new business, DDQs on a monthly/quarterly/annual cycle, ad hoc client questions, and custom client reporting requests. It’s a constant flood. - Keeping Processes Straight
Tracking due dates in Excel. Sorting emails and labeling requests. Chasing SMEs for answers in Slack or Teams. It’s easy to lose track of who’s doing what—and when it’s due. - Responding To Requests
Copy-pasting your “best answers” from Word or Excel or One Note, reformatting responses to fit client needs, and juggling the nuances of different requests (e.g., new business, ad hoc queries, repeat DDQs). Oh, and there’s probably a review process that varies depending on the request type. - Staying Organized
Content refreshes and centralized libraries are critical but often neglected. At least 61% of firms still depend on Word and Excel for managing content, and let’s not even get started on the Excel files tracking AUM history, investment returns, and legal docs.
So, how do you find time to not only keep up but build a competitive advantage? That’s where DiligenceVault’s latest enhancements come in.
From Chaos To Control: DV’s Game-Changing Features
- Smart Document Wizardry
Stop reinventing the wheel. DV identifies recurring documents (hello, DDQs and RFPs!) and streamlines digitization, cutting out repetitive work and letting you focus on responding to requests faster with AI-powered autofill. - SME Workflows That Actually Work
Collaboration doesn’t have to mean chaos. DV’s enhanced workflows ensure:- SMEs know what’s coming and when it’s due
- Partial approvals keep the ball rolling
- Familiar Word-like tools make reviews seamless
No more endless email threads. Just smooth, transparent teamwork.
- New Personal Dashboards: Your Productivity Booster
Get your tasks front and center with the My Work Dashboard (stay tuned for 2024 holiday present!). It’s your personal command center, helping you quickly find what you need and stay on top of deadlines with minimal effort.
The One-Stop Content Shop
Are your DDQs, FAQs, and content scattered across Word, Excel, and random folders? DV’s unified library centralizes it all – no more hunting. What’s more? Store diligence documents, AUM, and track record libraries also in DV. One place for everything, so you’re always ready for the next request.
DV Assist: Your Gen-AI Writing Sidekick
Investor asks for a trimmed-down response? DV Assist is here to save the day.
- Transform a 543-word compliance-approved response into a client’s requested 350 words without losing key details
- Adjust tone, run spell-check, and expand shorter—responses – all with a click, or maybe two
Think of it as your in-house editor, ready to polish your responses in seconds.
Export Like A Pro
After hours perfecting responses, formatting exported documents should be the least of your worries. DV’s enhanced export functionality delivers polished, client-ready documents with minimal tweaks.
Collaboration Made Cool
No more chasing approvals or deciphering cryptic email chains. DV’s workflow enhancements streamline SME and senior management approvals while maintaining a clear audit trail. Collaboration just got smarter—and less stressful.
AI-Powered Magic: Smarter, Faster, Better
DV eliminates manual grunt work, giving your team time to tackle the big-picture challenges by integrating AI-powered auto-fill and suggested responses tools.
Pro-tip: Not ready to use AI yet? Use our powerful search capabilities on DV or via browser and office plugins.
From Survival Mode To Competitive Edge
IR/RFP teams everywhere are feeling the squeeze, but DiligenceVault’s latest updates are here to turn challenges into opportunities. Whether it’s managing volume, staying organized, or creating polished client-ready documents, DV empowers you to work smarter, not harder.
Ready to be the MVP of your team? Explore how DiligenceVault can supercharge your workflow today!
